Top 8 reasons outsourcing product labeling is a game-changer for your business

In today’s competitive retail market, every product detail matters. From product ingredients to packaging design, everything plays a role in shaping brand perception and driving sales. But one often overlooked element that can have a significant impact on your business is product labeling. 

However, product labeling can be complex. Labels must instantly grab attention in a crowded marketplace using eye-catching colors, fonts, and visuals. But this visual punch shouldn’t come at the expense of clear, concise information. Key details such as ingredients, instructions, and legal disclaimers need to be easily accessible and understandable. At the same time, labels must be able to withstand bumps, scrapes, and temperature changes during shipping, storage, and display. 

Moreover, different product shapes (e.g., curved bottles, flat boxes) and sizes (e.g., miniature tubes, large jars) demand specific label types. Materials such as fabric, glass, or metal also require labels with specialized adhesives and application methods. Ultimately, product labeling requires a delicate balance of aesthetics, functionality, and practicality.

DIY: Why in-house product labeling might not be the answer

Faced with the hurdles of product labeling, many businesses still choose to go the DIY route. They usually purchase a printer and some off-the-shelf labels and apply these on their packages one by one. While this approach might seem budget-friendly and straightforward, it often comes with drawbacks, including:

1. Time-consuming

Manual labeling can be a major time sink since it involves numerous time-consuming processes, such as:

  • Label printing: Printing labels individually or in batches becomes a bottleneck as volume and complexity increase.
  • Manual application: Attaching labels by hand is a slow and labor-intensive process, especially when dealing with large quantities.
  • Quality check: Ensuring labels are applied correctly and consistently requires human verification, which can take a long time.  

These processes can create a significant lag and cause delays in product delivery. 

2. Limited label options

Sourcing the labels of the right size, material, and adhesive strength for your unique needs can be challenging. Off-the-shelf labels often fall short, limiting your choices and potentially impacting product quality and presentation. For example, premade labels may not conform to your packaging’s shape or adhere smoothly to your packaging’s material. They may also fade easily, peel off during storage or shipping, or lack features such as tamper-evident seals.

3. Prone to error

Manual labeling increases the risk of human error, and even a small mistake can have major consequences. Improper application can lead to labels detaching during transport, potentially compromising product integrity and presentation. Mislabeled products could be shipped to the wrong address, causing delays and additional handling costs. Inaccurate information due to misspellings or omissions can be misleading and create potential legal ramifications. You may then be forced to recall and relabel products, which can be costly and damaging to customer trust and your brand’s reputation. 

Related reading: Labeling quality control: What is it and why does it matter?

4. Scalability struggles

As your business grows, increased demand for your product can rapidly overwhelm in-house labeling processes. Delays and bottlenecks can become commonplace, jeopardizing delivery timeframes and possibly product quality. You may then be forced to expand your in-house labeling capacity by adding more space, equipment, and staff, which increases the complexity and costs of your labeling operations. 

Outsourcing: Why your company should subscribe to consumer product labeling solutions

By outsourcing your labeling needs to the experts, you can enjoy a host of benefits, including:

1. Access to advanced technologies

Working with a labeling services provider ensures that your products benefit from the latest technological innovations. From high-quality printing to sustainable label options, leveraging cutting-edge technology enhances the overall presentation and appeal of your products.

2. Expert needs assessment

Professional labeling companies take the time to understand your unique needs. They will analyze your products, target market, workflow, and labeling requirements to recommend the right solutions for you. 

3. Label customization

Labeling services providers can handle a wide range of product shapes and sizes. Whether you have round bottles, square boxes, or oddly shaped products, they can label these. They can also offer custom printing, special finishes (e.g., embossing, foiling, or laminating), and even interactive elements such as QR codes, which can elevate your brand identity and enhance customer experience.

4. Cost-effectiveness

Managing an in-house labeling team comes with its own set of challenges, including hiring, training, and retaining skilled personnel. Outsourcing product labeling eliminates the costs associated with these processes. With a streamlined process and reduced labor expenses, you can allocate resources to other critical areas of your business.

Related reading: How outsourcing product labeling can lead to cost savings

5. Reduced time to market

Outsourcing product labeling can drastically reduce the time it takes to get your product onto shelves without sacrificing product quality. Labeling services providers have optimized their labeling workflow and keep up to date on labeling best practices. This streamlined process allows you to respond rapidly to market trends and consumer demands, enabling you to gain a competitive edge.

6. Quality control

Partnering with labeling services providers minimizes the risk of errors and ensures consistent labeling. This is because they have seasoned labeling specialists on board as well as established protocols and procedures for every step of the labeling process. They also invest in high-tech printing and application machinery designed for precision and accuracy. These machines are regularly calibrated and maintained to prevent malfunctions that could lead to inconsistencies.

Moreover, labeling services providers source high-quality label materials and adhesives that are compliant with industry standards and perform well under various conditions. Providers also implement multiple quality control checkpoints throughout the process to catch and correct any labeling errors before your products are shipped out. 

7. Scalability and flexibility

As your business grows, your labeling needs evolve. With a labeling services partner by your side, you can easily scale your labeling capacity without buying new equipment or hiring and training additional staff. This also allows you to easily adapt your products to market changes and seasonal fluctuations.

8. Focus on core competencies

Outsourcing product labeling allows you to concentrate on what you do best, while professionals take care of the product labeling. This shift in focus not only enhances productivity but also contributes to the overall efficiency of your business.


Take the first step toward labeling success today by partnering with Pro-Motion Industries. We are a leading contract labeling services provider with over 20 years of experience. Get in touch with us at 856-809-0040.

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